Last season, Club members and Facilitators each had to claim and submit an order for a t-shirt individually. This year, one Facilitator can claim and submit an order for the entire Club.
When Facilitators claim their Clubs Fund through the Clubs Fund & T-shirt Claims Form in their HQ Facilitator Kit, the Facilitator automatically will have claimed eligibility for free t-shirts for the entire Club. Following the claim, Facilitators will receive next steps on how to submit a single order request for t-shirts for all Club members to our distribution partner, Kotis. The ordering portal will look like this:
Once an order is submitted, the order is forwarded to Girls Who Code staff who will review the request and approve the order or follow up if we have any questions. Shipping and tracking information will come from Kotis, and any follow-up issues regarding the arrived package (such as damages, returns, etc.) can be sent to Kotis at firstname.lastname@example.org.
When ordering t-shirts, please note: A Facilitator can only order as many t-shirts as there are Club members registered on HQ, and orders can only be placed once per school year. Please make sure all participants are registered before placing your order. The deadline for 19-20 Clubs placing a t-shirt order is March 15, 2020.
If after ordering t-shirts you need any additional shirts, Facilitators using our Clubs Fund Expensify option can purchase more shirts through our Girls Who Code website and submit expenses for reimbursement.
Questions? Please feel free to reach out at email@example.com.